How To Create A Project Charter In WPS Writer

Creating a project charter document in wps office下载 Writer is a straightforward process that helps define the purpose, scope, and objectives of a project from the very beginning



A well-structured project charter serves as a foundational document that aligns stakeholders, secures approval, and guides the team throughout the project lifecycle



To begin, open WPS Writer and start with a blank document



Select a standard sans-serif font—Calibri, Arial, or Times New Roman—set at 11 or 12 pt to maximize legibility across devices and printouts



Place the project’s official title at the top, center-aligned and formatted in bold to draw immediate attention



Directly beneath the title, add the document’s creation date and the full name of the project sponsor or lead manager



Doing so ensures responsibility is clear and helps readers understand the project’s origin and purpose



Then, add a heading labeled "Project Overview"



Here, articulate the project’s core in a brief, focused manner—no more than two well-crafted paragraphs



Detail the reasons behind the project, the issue it addresses, and the anticipated outcomes or value it will generate



Avoid jargon and complex terminology so that even non-technical team members and executives can grasp the purpose



After the overview, move on to outlining the project’s key goals



Present them in a clear, bulleted format to enhance scanning and retention



Each objective should be specific, measurable, achievable, relevant, and time-bound



For example, instead of saying "Improve customer service," write "Reduce average customer response time from 48 hours to under 24 hours within six months"



Precise objectives make it possible to measure advancement, identify gaps, and validate results without ambiguity



In the next section, outline the project scope



Clearly state what is included in the project and, just as importantly, what is excluded



Defining boundaries minimizes unauthorized additions that often derail timelines and inflate costs



Use phrases like "The project will include…" and "The project will not include…" to make boundaries unmistakable



Where relevant, list all anticipated outputs—like PDF reports, web applications, or workshop kits—and detail their format, version, and volume



Create a separate heading labeled "Key Stakeholders" to list all involved parties



Include all relevant parties: internal teams, clients, suppliers, regulatory bodies, or executive sponsors



Clarify what each stakeholder contributes—whether decision-making power, resource provision, feedback, or oversight



This upfront clarity eliminates ambiguity in communication channels and role expectations from day one



Introduce a high-level timeline that marks the beginning and end of critical project stages



Don’t list daily activities; instead, show when planning starts, when testing begins, and when the final release is targeted



Where tasks rely on others, indicate those relationships with a short note



It gives stakeholders a snapshot of the project’s pacing and flow, not an exhaustive Gantt chart



Create a labeled subsection titled "Budget Overview" to present cost projections clearly



Provide an estimated total cost and break it down into categories such as personnel, equipment, software, and training



If figures are not yet locked in, clearly label them as "Estimated" or "Tentative" and note they may be revised



Openness about cost assumptions fosters credibility and reduces surprises later



Finally, include a section on approval



At the bottom of the document, leave space for signatures and printed names of the project sponsor, project manager, and key stakeholders



Provide a space labeled "Date Signed" beside each signature line to record when approval occurred



This creates a legally recognized record that consensus has been reached and the charter is officially sanctioned



Ensure uniformity in fonts, spacing, heading styles, and alignment throughout



Format section titles with increased font size and bold weight to create clear visual hierarchy



Keep margins uniform (e.g., 1 inch on all sides) and maintain equal line spacing (1.15 or 1.5) throughout



Use the Review tab in WPS Writer to check spelling and grammar



Have a peer or team member read through the charter to ensure it’s understandable and covers all critical elements



Use a standardized naming convention like "ProjectCharter_[ProjectName]_[Date]" and deposit the file in a shared network drive or cloud folder visible to all contributors



While the charter can be updated later, its first draft establishes credibility and direction for the entire team